How to Modify a Word
Document on Your Website
1. Use
Copy Word Doc to save a copy of the existing Word doc of your web page.
2. Make
edits to your Word doc, then Save your file.
3. Browse…
> (select your Word doc) > Open
Note: WebFrame allows
only Word docs with the ".doc" (Microsoft 97-2003 file version). If your
document is ".docx" (Microsoft 2007 or newer), please save your Word document
using the ".doc" file type.
4. Upload
5. Then
Preview or Publish your page.
Overall
Do's and Don'ts for Using Word Documents on the Web
·
DO keep your Word Documents as SIMPLE as
possible! Do not use text boxes within your Word Documents
· DO
use the Word
Doc examples on this site as a starting point for your web pages.
· DO
use consistent font style and size throughout your Word Docs to keep a
professional look to your site. We recommend Arial or Verdana, size 10.
·
DO use
the Clear Format tool when pasting text into your Word doc from another
source. Clear format, removes "hidden" formatting and "junk code" which can be
copied along with the text. You may get unexpected results when uploading your
Word doc to the website if you don't start with "clean" text and do all
formatting in the Word document. Note: If you are using the Edit HTML page type,
choose OK when asked if you want to clean the code before pasting into the
editing window.
·
DO use
as little paragraph formatting as possible in your Word docs. Many of Word's
paragraph formatting and decorative text features do not convert for web
display. Instead, put elements into table cells for custom placement of text or
images. You can put borders on your table to assist with placement, then turn
off the borders before uploading to the web. Here is an example:
|
Word Document in Tables - with borders
|
Word Document on the Web - no borders
|
|
|
|
Tip: If you are still having trouble with your
Word doc not looking the same in Word as it does on the website, use the Clear
Format tool in Word to remove all formatting, then reformat your document
using as little paragraph and text formatting as possible.
· DO
check your web page titles in the browser title bar to make sure they say
what you want. You can control this
text by using the Word Document File
> Properties > Title (Word 97-2003 or older) OR File > Prepare > Properties (Word
2007 or newer) input box within the Word Document. Use keywords in your titles to help your site get listed with the
search engines. If Title box is blank
in your word document, then the default meta title will display. The following illustration shows the browser
title in the blue box:
Learn
more about using Word Docs for Search Engine Optimization on your website
· DO
NOT use text boxes or decorative font formatting in Word.
· DO
NOT use high resolution images in Word. Instead resize and optimize your
image for the web. (Recommended image size is 72 ppi at 100% of the size you
are going to display.) Note: All other page types (except Word Doc and Edit HTML) that utilize
image uploads will automatically optimize the images for you.
· DO NOT copy images from another source
and past directly into the Word doc. Instead, use the image importing function
in Word: Insert > Images > From
File (Word 97-2003 or older) OR Insert
> Picture (Word 2007 or newer).
· DO
NOT use Word to create forms - use the Contact Us Page Types supplied with
your WebFrame. If you create a form using Word's form building tools, the form
will NOT work when uploaded the website. This is because additional
programming is needed to make a form work online. If you have custom form
needs, please contact us.
· DO
NOT place links within your Word Doc unless it is absolutely necessary.
They are high maintenance and often times the target of the link is moved or
deleted leaving the visitor to your site with a link that does not work. If you
must use links in your Word Docs, consider having our Broken Link Notification
installed on your website to help you manage hyperlinks.
